NOW ACCEPTING VENDOR APPLICATIONS
GENERAL CRITERIA FOR PARTICIPATION
Each vendor is asked to try to create a booth or cart typical of the period. Pop up tents are allowed but we ask that you try to disguise it, ideas can be provided.
All vendors and their employees/volunteers are requested to wear costumes appropriate to the Renaissance. Costuming information is available upon request. Costumes may be rented pre-Faire from our community partner Associated Theatrical Contractors (call 417-862-4725 for more information), or vendors may sew or buy their own garments.
All items being sold must be family-friendly.
Vendor Booth Spaces are 12ft x 12ft (If you are setting up a canvas tent please let us know so we can allow more space for ropes.
Tables and chairs WILL NOT BE PROVIDED. Several tables and chairs (from rental company) were not returned last year and Infinity Academy had to pay to replace them. Because of this we will not be able to provided tables and chairs with booths this year.
Vendor Booth Fee is a Tax Deductible Donation to a 501c3 non-profit organization.
2018 Attendance was just over 4,000 patrons.
NO POWER PROVIDED - Food vendors must bring their own source of power.
Please submit the following application if you would like to be a vendor at Dragonfest Renaissance Faire. You may email photos or drawings of your booth/product to email@example.com.
ARTISAN AND CRAFTER GUILD
A person in the Artisan and Crafter Guild is someone who makes non-food items for sale at Dragonfest. is the intention of the Faire to have the best handmade crafts, artisans and merchants. All items to be displayed and sold must receive pre-Faire approval. Photos or drawings should be submitted as directed for approval to reduce redundancy of any one product or item. All work must be handcrafted by you, and of your own design. Any items or portions not of your design or work should be noted with photo submission. Crafts should complement and blend with our Renaissance theme but is not required. Please note that any photos or drawings mailed will be kept on file and will not be returned. Artisan and Crafter guild members can not sell any beverages of any kind.
A vendor in this category is a person selling vendor-made "meal like" food products manufactured and packaged prior to faire day or made on site. Persons involved in the manufacturing can sell baked goods, with the exception of non-profit bake sales (for example, girl scout cookies or boy scout popcorn). Food products must be manufactured completely by the vendor. Products may be produced in a home kitchen, with pre-faire approval. These products must be clearly labeled: “Made in a Home Kitchen.” Food guild vendors are not charged the Vendor Booth Fee but will be charged a PODS Fee at a rate of 4% of daily sales due at the close of the event. Food guild vendors must meet all local codes and regulations for their business, and documentation to that effect must be attached to application before it is considered for approval. Food guild members may sell pre-bottled drinks with the following exceptions, no tea, no alcoholic beverages, if beverages are sold in glass containers vendor must provide a glass recycling bin. NO POWER PROVIDED - Must bring your own generator or power source.
A concession vendor is any person/company selling vendor-made "snack like" (i.e. snow-cones, kettle corn, funnel cakes, ext.) food products produced during the event or manufactured and packaged prior to faire day. Pre-Faire approval of concession vendors will be based on the uniqueness, flavor, quality, presentation, and value, of their product. To reduce redundancies approval is on a first come first serve basis. Concession guild vendors are charged a PODS Fee at a rate of 2% of daily sales due at the close of the event. Concession vendors must meet all local codes and regulations for their business, and documentation to that effect must be attached to application before it is considered for approval. Concession guild members may sell pre-bottled drinks with the following exceptions, no tea, no alcoholic beverages, if beverages are sold in glass containers vendor must provide a glass recycling bin.
A re-seller is a vendor, who sells products, which they did not produce, and are not produced by other Dragonfest vendors. In order to be approved the products must be a compliment to the faire as a whole. A limited number of re-sell vendors will be accepted. Because of the high value position of being one of the few re-sell vendors at Dragonfest, a PODS Fee at a rate of 2% of daily sales will be charged to re-sellers, due at the close of the event. If a vendor is registered as a resell vendor, ALL sales in their booth will be subject to the resell percentage rate. This applies even to items the vendor may have produced. Re-sellers may NOT sell items, which they themselves do not produce if these items directly compete with items being produced by other vendors. If a vendor of a different guild applies and plans to sell a similar item, the re-sell vendor may be given notice that they won't be able to sell the item(s). Re-seller guild members can not sell any beverages of any kind.
If accepted, notification of acceptance will be sent no later than 3 weeks after application is sent.
FEES & PAYMENT
After application is received and approved an invoice will be mailed out for payment of booth fees. Standard outside booth fee is $75 per 12x12 booth space needed. Several tables and chairs (from rental company) were not returned at the end of the event last year and Infinity Academy had to pay to replace them. Because of this we will not be able to provided tables and chairs with booths this year. Inside booths are NOT available at this time. Booth fees are refundable at a sliding percentage as we get closer to the event. If PODS (% Of Daily Sales) Fees are required they will be based upon a percentage of gross sales (excluding tax) and are due at the end close of the event (i.e. for a 4% PODS with $1,000 in gross sales PODS due is $40, $1000 x 0.04 = $40). PODS are only charged to vendors in the Food, Concession & Re-Seller Guilds. Sales and subsequent PODS are to be reported and paid at the close of the event, if you are not required to pay a PODS fee reporting sales is not required and is optional.
*Discount of $25 will be applied for returning Dragonfest vendors and can not be combined with any other discounts.